Content Management Systems (CMS) are more important to your business than you think. You need a good CMS for your business as it helps you maintain full control over your content. It sets a guideline for a smooth workflow irrespective of how basic your workflow needs might be. An organized and smooth workflow will ensure your business maintains control over the content. Adding on to that, CMS can also increase efficiency at the same time make publishing, editing and revising contents much easier. Not just that, CMS, makes the navigation process easier too and the best part is you do not need any visual design or coding knowledge to use CMS. All these can significantly save your business’s cost and time. 

Plus, by using CMS for your business you can also increase your search engine ranking by ensuring your business remains relevant and fresh with new contents. Certain CMS can also increase your engagement rates by inviting your audience to interact with you through e.g. comments, forum, likes and more, which are all integral components that can help you stay relevant and improve your search engine ranking. Moreover, CMS also can make the user navigation process smoother as new contents are indexed automatically so it can be instantly found. You can also add sorting lists, saved searches options and more to personalize their search experience.

In fact, certain advanced CMSs even offer mobile optimization where it will automatically tailor presentation and content for different devices. Now, do you see why your business needs CMSs? Content management is much more than just the texts and graphics; it needs constant modification and revision to ensure you are engaging with your users and keeping up with all the current trends. As such, CMSs come in handy as they can make your work feasible. In this article, we will be giving an overview of the best 10 Content Management Systems (CMS) that can increase your business efficiency by saving time and money. 

What is a Content Management System (CMS)? 

A Content Management System often referred to as CMS is a software that handles the creation and modification of digital content. It can allow anyone to manage their own website even without any technical bits of knowledge.  But don’t get confused, CMSs are not website builders like Wix and Weebly instead they are more like a customisable option in setting up your website. There are also a variety of themes and tools that you can choose from as you create your very own website. There are numerous CMS platforms that can be a perfect fit for your website.

In simpler language, a content management system is a life-saving tool that can help you build a website without needing to write all the code from scratch. Instead of building your own system where you have to sort out everything, CMSs can handle all that basic infrastructure things for you so that you can focus on more forward-facing parts of your website. Apart from helping create websites, you can also use content management systems for other purposes like document management, content creation and more!

 How Does CMS Work?

As explained earlier, CMS is a type of content managing software that can be accessed through a web browser. Below is the complete breakdown of how the system actually works: 

1. Log In Process

The first in accessing a CMS is to log in the software. The logging in process is super easy and simple and pretty similar to how you would log into a social media platform. You do not need any additional plug-ins or software is required. 

2. Content Creation 

Once you have logged in, the next step is creating a post. Again, it is not a maze to crack and quite easy to do. Once your article is done, the CMS will automatically convert the article into a new link to be placed on the homepage. If a mistake is made, you can go back and revise it again. If you do not want to publish the content immediately, you can save it and publish it on a later time.

3. Editing Process

The editing options in CMSs are abundant. You can further automate the process by creating a page, and presenting the finally publish. The options are endless: emails can be generated when content is published or commented on. Other actions taking over once work, adding images, embedding links for other websites can be done too. These actions can also be pre-scheduled so that, for instance, it can be taken automatically “live” at any hours you like.   

Here Are the Top 10 Content Management Systems for Business


Founded back in 2003 by Matt Mullenweg and Mike Little. WordPress is the world’s most popular CMS. In fact, over 35.2% of all the websites on the Internet are powered by WordPress. That means one in every four websites that you visit are likely powered by WordPress. It is open-source software, so that is licensed under GPLv2, which means that anyone can use or modify the WordPress software for free! 

2. Confluence

Developed and published by Australian software company Atlassian, Confluence is a collaboration software program, A collaborative software is where multiple people can be interacting, editing and engaging of a single file. In simple terms, it acts a’s a central source for everyone in the team to be organized and aligned with everything from meeting notes to strategy documentation, This can help the team to make better decisions faster and be more responsive to change.

3. CMS Hub

Developed by HubSpot, CMS Hub is an integrated content management system that seeks to unite different teams, including marketing, IT, and developers, to make managing content and web pages much easier. It includes the integration of all levels of website management, including content optimization, security, and user experience. Consider this software as an all-in-one tool for a smooth business flow.

4. Drupal

With more than 1.39 million people in the Drupal community, Drupal is a free and open-source web content management framework written in PHP.  lt provides a back-end framework for at least 2.3% of all websites worldwide! Whether you want to run a personal blog, corporate blog, political, and government sites, you can certainly use Drupal to get the work done for you. You can also use Drupal for knowledge management and for business collaboration.

5. Bitrix24

Bitrix24 is a 100% free content management system that is used by over 6 million businesses worldwide. It acts as a unified platform for all your files, projects, messages, tasks, and contacts. All you gotta do is just register in the platform and then invite your colleagues to join in too. With unlimited pages, bandwidth and your own domain name you can Bitrix24 for everything including capture forms, email marketing, sales automation and more. 

6. Joomla

Joomla is a free and open-source content management system that is developed by Open Source Matters, Inc. Since its inception in 2005, Joomla has gained huge popularity over the and successfully grown into one of the most widely used CMS globally. It has over 99 + million downloads to date! Apart from building websites, you can also use Joomla to build apps as well. Compared to other CMS, Joomla is particularly useful for those running e-commerce sites as there are extensions available for this.

7. Ghost CMS

Often described as a ‘headless CMS’, Ghost is a CMS platform specifically designed for bloggers. What is ‘headless CMS’, you wonder? It means that this platform does not have a fixed layout for contents, so you are free on how you want the layout to look. Another good thing about Ghost CMs is that it has built-in SEO (search engine optimization) support. So, you don’t need to add any plugins to deliver this.

8. Textpattern

Simple and straightforward, Textpattern is a CMS platform that’s been available since 2003. It’s open-source and has plenty of documentation to help you get started. It is great for businesses that have blogs as you can choose from lots of modifications, plugins, and templates (designs) which are all completely for free. Textpattern also has a  flexible approach to how you structure your content where you can use sections and categories to organize them. 

9. TYPO3

One of the oldest existing CMS platforms, TYPO3 is a free, open-source CMS platform that was originally released in 1998. It’s an enterprise CMS, which means it’s useful for intranet sites (internal company sites) as well as websites. You can also add in a number of extensions within TYPO3 that offer extra functionality, too. TYPO3 is really good for those who have large websites such as one website that is available in different languages. It’s a good option for large international companies.

10. Magneto

Developed by the software giant, Adobe, Magento is a powerful open-source eCommerce platform. It is great for those who run eCommerce businesses as it is highly customizable and where you can project your products in many different ways. It helps you to handle lots of products and customers at once. It is perfect for big business. Some of the big players that use Magneto for their business include  Nike, Ford, and Coca Cola.